Filing your Alabama sales tax return is simple with the state’s online system. You can file and pay directly through the My Alabama Taxes (MAT), the official portal of the Alabama Department of Revenue (ADOR), as long as your business is registered to collect and remit sales tax.
This guide walks you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Alabama’s sales tax rules.
What You Need Before Filing
Before logging into MAT, gather the following information to ensure a smooth filing process:
Alabama Sales Tax Account Number – Issued when you register for your Sales Tax License. This number identifies your business in the MAT system.
MAT Username and Password – Created during registration. If you don’t have login credentials, you can set them up through the MAT portal.
Sales Records – Collect gross sales figures for the reporting period, including taxable sales, exempt sales, and any deductions. Be prepared to include withdrawals (items purchased tax-free for resale but later used internally), which are taxable under Alabama law.
Local Sales Data – Alabama administers over 200 local tax jurisdictions. Use ADOR’s Local Sales Tax Guide to confirm which city and county sales taxes apply to your business.
Bank Account Information – For electronic payments, have your bank routing and account numbers ready. Businesses making payments of $750 or more must pay electronically (ADOR EFT requirements).
Filing Frequency Schedule – Most businesses file monthly, with returns and payments due on or before the 20th of the month for the previous month’s sales. However, based on your annual liability, you may request to file on a different schedule. You may qualify for:
Quarterly filing if your total state sales tax liability was less than $2,400 for the preceding calendar year.
Semi-annual filing if your total state sales tax liability was less than $1,200 for the preceding calendar year.
Annual filing if your total state sales tax liability was less than $600 for the preceding calendar year.
Step-by-Step: How to File Alabama Sales Tax Online
Once you have your records and login credentials ready, follow these steps to file your Alabama sales tax return through the My Alabama Taxes (MAT) portal.
Step 1. Go to the My Alabama Taxes website. Step 2.Enter your Account Credentials: Log in using your username and password. Check your shared email/phone number and enter the OTP when applicable. Step 3. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify). Step 4. Under Simplified Sellers Use, click File or View Returns on your account dashboard. Step 5. Select the correct filing period for the return you’re submitting. Step 6. Review the return details and click Next to proceed. Step 7. Input your Total Sales for the period based on your Shopify report, then click Next. Step 8. Enter any additional sales information if applicable, then click Next. Step 9. Review all fields for accuracy. Once confirmed, click Next again. Step 10. Input your Client’s Bank Details for payment, then click Submit. Step 11. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option. Helpful Tip: You can always click “Save and Submit Later” to avoid losing progress during connection issues or system downtime.
Due Dates
Alabama sales tax returns and payments are generally due on the 20th of the month following the reporting period. If the 20th falls on a weekend or state holiday, the deadline moves to the next business day. Your filing frequency depends on your tax liability from the previous calendar year:
Monthly: Default for most businesses.
Quarterly: If your annual liability is under $2,400.
Semi-Annual: If your annual liability is under $1,200 or you only make sales during two 30-day periods.
Annual: If your annual liability is under $600 or you only make sales during one 30-day period.
Important: You must request a change in filing status before February 20 each year for it to apply to that calendar year. More details are available in Section 40-23-7, Code of Alabama 1975.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly
Default for most businesses
Each month
20th of the following month (e.g., January return due February 20)
Quarterly
Annual liability under $2,400
Q1: Jan–Mar
Q2: Apr–Jun
Q3: Jul–Sep
Q4: Oct–Dec
April 20
July 20
October 20
January 20
Semi-Annual
Annual liability under $1,200 OR sales limited to two 30-day periods in the year
January – June
July – December
July 20
January 20
Anually
Annual liability under $600 OR sales limited to one 30-day period in the year
January – December
January 20
Timely Filing Discount
Alabama offers a discount to encourage businesses to file and pay sales tax on time:
Discount Amount: 5% of the first $100 of tax due, plus 2% of any remaining tax.
Maximum Credit: $400 per return (minimum $5).
How It’s Applied: The discount is automatically calculated in the MAT Portal when you file and pay by the due date.
Local Sales Taxes: The discount also applies to most local taxes administered by the state. However, non-state-administered local taxes (filed separately) may have different rules (Local Tax Info).
Tip: To receive the discount, ensure your EFT payments are transmitted by 4:00 p.m. CST on the due date.
Filing Amended Returns
If you discover an error in a previously filed Alabama sales tax return for a state-administered period, you have two options: amend it electronically via MAT or submit a paper amendment.
Navigate to your Sales and Use Tax account and select the relevant filing period.
Click “File or view a return”, then select “Amend Return”. The return will reopen for editing.
Update the necessary information (e.g., gross sales, deductions, local jurisdictions).
If additional tax is owed, the amount due will automatically reflect your changes. Remember to subtract prior payments from what’s shown.
If you overpaid, submitting the amended return will post a credit to your account in a few days.
Finish by submitting your changes. MAT will reconcile once processed.
Option 2: Paper Amendments (for local or non-MAT returns)
If you need to amend a state-administered local return, use a copy of your original. Mark it “AMENDED”, include the original confirmation number, and mail it to the state.
For non-state-administered local returns, contact the specific locality for instructions.
Filing Zero Returns in Alabama
Even if your business had no taxable sales during the reporting period, you are still required to file a return. Alabama law requires every registered seller to submit a report, even if the amount due is $0.
Select the appropriate filing period and click “File a Return.”
Enter “0” for gross sales and deductions.
Submit the return and save your confirmation for your records.
Failing to file a zero return on time can still trigger penalties, so always report even when you don’t owe tax.
Other Filing Methods in Alabama
While electronic filing is the required method for most sales and use tax returns, Alabama offers additional options and nuances for specific situations:
ONE SPOT – Alabama’s Optional Network Election for Single Point Online Transactions (ONE SPOT) allows businesses to file and pay both state-administered and many local taxes in one place through My Alabama Taxes (MAT), simplifying the process and reducing administrative burden.
ACH Credit Payments – The Alabama Department of Revenue (ADOR) requires the ACH Debit method for electronic payments unless a taxpayer has been specifically approved to use ACH Credit. If you use ACH Credit, you must ensure the payment is initiated in time to be settled by the due date. Some localities do not accept ACH Credit payments through ONE SPOT, and in such cases, you will need to pay them directly.
E-file Mandate – Electronic filing and payment of sales and use tax returns through My Alabama Taxes (MAT) is mandatory for business taxpayers, as per Rule 810-1-6-.12 of the Alabama Administrative Code. The paperless system has been the standard for years, and failure to comply can result in penalties.
File with TaxHero – Let TaxHero’s team of experts handle your Alabama sales tax filings for you. We’ll prepare, file, and manage your returns accurately and on time so you can focus on running your business.
Let TaxHero Manage Your Alabama Sales Tax Returns
TaxHero doesn’t just handle your Alabama sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself.Don’t wait until the next deadline, schedule your demo today!
Filing your West Virginia sales tax return is simple with the state’s online system. You can file and pay directly through the MyTaxes WV website, as long as your business is registered to collect and remit sales tax.
This guide will walk you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with West Virginia’s sales tax rules.
What You Need Before Filing
Before filing your sales tax return, you must prepare specific records to ensure your report is accurate. Here are the standard documents required to file a sales tax return in West Virginia:
West Virginia Business Registration Certificate (Sales Tax Permit) – You’re required to have a West Virginia Business Registration Certificate to file your sales tax return. Once your registration with the West Virginia Department of Revenue (WVDOR) is approved, you should receive an authorization code or other required credentials to set up your West Virginia MyTaxes account.In your account, you should see a digital copy of your Business Registration Certificate. After 7 to 10 business days, you should receive a copy of the Certificate at your mailing address.
MyTaxes Account Log-in Details – The primary way to file your West Virginia sales tax return online is by logging onto your MyTaxes account. To access the site, ensure you have your log-in credentials ready (e.g., your username and password).
Total Sales – Gather your total revenue during the filing period. This includes all sales, whether they’re taxable or not. Even if you currently have no sales records, you’re still required to file a return.
Taxable Sales – Compile the total taxable sales your business made within the filing period. You’ll need this data to determine how much sales tax you owe and must pay for the filing period.
Taxable Purchases – Verify the total amount of taxable purchases your business spent within the filing period. This applies to both in-state and out-of-state transactions. Generally, this is required to report Use Tax, which is due when sales tax was not paid at the time of purchase.
Local Sales Tax Report – West Virginia requires businesses to file a local sales tax report as well. This means you must list all your sales in each city, county, or other local jurisdiction in West Virginia. This is typically done by completing Schedule M (Municipal Tax Schedule) of the combined sales and use tax return.
Bank Account and Routing Number – Select which bank account you want to use for paying the due taxes in your report. Prepare your bank details and routing number ahead of time.
Filing Frequency Schedule – The state assigns a specific due date for every registered business. To find out your designated schedule, you can check your Business Registration Certificate document. You can also log in to your MyTaxes account to find out your designated schedule.
Step-by-Step: How to File West Virginia Sales Tax Online
Step 1. Go to the state sales tax portal website – MyTaxes WVStep 2.Enter your Account Credentials: Log in using your username and password. Check your shared email/phone number and input OTP, when applicable.Step 3. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify).Step 4. Click “File, Amend or View Returns”Step 5. Click “File Now” adjacent to the period you are filing a return for.Step 6. Enter Gross Sales amount in Line 1 (A), Other fields will auto-compute/populate, then click Next.Step 7. Review balances, and then click “Submit” Step 8. Enter your password to confirm, then click “OKStep 9. Click the “Proceed to Pay” buttonStep 10. Enter your bank information and then schedule the payment date. After that, you may then click “Submit.”Step 11. Enter your password, then click “OK” to confirm the payment.Step 12. Lastly, you must keep a copy of the return and/or payment confirmation for your records. This serves as proof of successful submission.Step 13. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful Tip: You can always click on “Save and Submit Later” to avoid losing your progress. This tip is useful in case the filing process is interrupted by internet issues, website downtime, or other disruptions.
Due Dates
In West Virginia, your filing schedule is determined upon registering for your Business Registration Certificate. Generally, taxpayers are set with a monthly filing schedule. However, eligible taxpayers may shift to an annual or quarterly filing schedule. Refer to the table below for guidance, or check West Virginia’s Tax Calendar page.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly
Monthly sales tax collections are more than $250
Monthly
20th day of the month following the reporting period
Quarterly
Monthly sales tax collections are between $50 and $249
January – March
April – June
July – September
October – December
April 20
July 20
October 20
January 20
Annual
Monthly sales tax collection is $50 or less
January 1 – December 31
January 1
NOTE: If the 20th day falls on weekends or legal holidays, the due date is moved to the following business day.
Timely Filing Discount
Some states give businesses a discount for collecting, filing, and remitting sales tax on time. However, West Virginia currently does not allow a timely filing discount or vendor compensation for sales tax. Therefore, the state requires taxpayers to remit the full amount of sales tax collected.
Filing Amended Returns
In case you need to correct a previously submitted return, you can use West Virginia’s MyTaxes website. By logging in to your account, you can select the “Amend” feature. You may find this option by following the same step-by-step instructions on how to file your return.Meanwhile, for paper returns, you must download and fill up the West Virginia Sales and Use Tax Return Form. To indicate the purpose of your return, don’t forget to mark the checkbox that states “Amended.”
Refunds
In case you overpaid your sales tax return, West Virginia allows you to claim credit on overpayments. This rule is stated under WV Code §11-10-14. The credit may be used for future tax liabilities or to cover other balances.To claim your credit, the standard procedure for a vendor is to file an amended return using MyTaxes website. In general, this applies to instances wherein a computational error occurred. You must indicate in the appropriate fields that you are claiming a credit or refund due to overpayment from your previous return. The State Tax Department will then review the amended return and either issue a refund or apply the overpayment as a credit to a future tax liability.
Filing Zero Returns in West Virginia
You must file a sales tax return even if you have no sales tax to report and pay. To file a zero return using the MyTaxes website, enter “0” in the sales fields. After that, the return will calculate the total due as zero. For paper returns, you must leave the sales and tax lines blank, and then enter a “0” (zero) on the line for the total amount due.
Other Filing Methods in West Virginia
If you’re having difficulties filing your West Virginia sales tax return online, you can try other options.
File with TaxHero – Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
File by Mail – Download and fill out the West Virginia Sales and Use Tax Return Form (Form CST-200CU). You can find this form on the West Virginia Tax Division website. After completing the document, mail it to the official processing address for returns with payment:WEST VIRGINIA STATE TAX DEPARTMENT, P.O. Box 3694, Charleston, WV 25336-3694For returns filed with a credit or requesting a refund (no payment enclosed), use the following address:WEST VIRGINIA STATE TAX DIVISION, P.O. Box 1071, Charleston, WV 25324-1071In case you need additional guidance, you may refer to the state’s official instructions on how to complete the paper form.
NOTE: Paper filing is not available for those who are reporting more than 10 local jurisdictions or municipalities. The state generally requires businesses that have made payments worth $50,000 or more in any tax type during the most recent fiscal year to file and pay electronically.In case you need more information, you may learn more about mandatory e-filing via West Virginia Tax Division.
Let TaxHero Manage Your West Virginia Sales Tax Returns
TaxHero doesn’t just handle your West Virginia sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself.Don’t wait until the next deadline, schedule your demo today!Filing your Vermont sales tax return is simple with the state’s online system. You can file and pay directly through the MyVTaxwebsite, as long as your business is registered to collect and remit sales tax. This guide will walk you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Vermont’s sales tax rules.
What You Need Before Filing
Before filing your sales tax return, you must prepare specific records to ensure your report is accurate. Here are the standard documents required to file a sales tax return in Vermont:
Vermont Business Tax Account (Sales Tax License) – You’re required to have a Vermont Business Tax Account to file your sales tax return.Once your registration with the Vermont Department of Taxes is approved, you should receive your MyVTax account login details via email. Upon logging in, you can view your sales tax license information online.After 7 to 14 business days, you should also receive a physical copy of your license at the address you provided during registration.
MyVTax Account Log-in Details – The primary way to file your Vermont sales tax return online is by logging into your MyVTax account. To access the site, ensure you have your log-in credentials ready (e.g., your username and password, which you created during registration). You will also need the Access Code (PIN) you received in the mail to fully link and activate your account.
Total Sales – Gather your total revenue during the filing period. This includes all sales, whether they’re taxable or not. Even if you currently have no sales records, the state still requires you to file a return.
Taxable Sales – Compile the total taxable sales your business made within the filing period. You’ll need this data to determine how much sales tax you owe and must pay for the filing period.
Taxable Purchases – Verify the total amount of taxable purchases your business spent within the filing period. This applies to both in-state and out-of-state transactions. Generally, businesses do this to report Use Tax, which is due when they did not pay sales tax at the time of purchase.
Use Tax Liability – Be prepared to report any use tax owed. Businesses owe use tax on taxable items they purchased for business use where the seller did not collect sales tax.
Local Sales Tax Report – Some municipalities in Vermont impose local option taxes (LOT). If your sales are subject to LOT, you must keep track of those sales to ensure your sales tax report is accurate.To simplify your process, your report must accurately account for and separately report all your sales in each city or local jurisdiction that imposes a Local Option Tax in Vermont.
Bank Account and Routing Number – Select which bank account you want to use for paying the due taxes in your report. Prepare your bank details and routing number ahead of time.
Filing Frequency Schedule – The Vermont Department of Taxes assigns a specific due date for every registered business. To find out your designated schedule, you can log in to your MyVTax account or check your Vermont Sales Tax License document.
Step-by-Step: How to File Vermont Sales Tax Online
Step 1. Go to the state sales tax portal website – MyVTaxStep 2. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify).Step 3. Enter your Account Credentials: Log in using your username and password. Check your shared email or phone number, and input the OTP when applicable.Step 4: Under the Action Center tab, click File Return.Step 5: Enter the total sales, including local sales based on your tax report, then click Next.Step 6: Enter your bank information, then click Next.Step 7: If applicable, enter the name and details of your business representative, then click Submit.Step 8: Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common practice. Helpful Tip: You can always click on “Save and Submit Later” to avoid losing your progress. This tip helps in case internet issues, website downtime, or other disruptions interrupt the filing process.
Due Dates
The Vermont Department of Taxes assigns the filing frequency for every taxpayer. Depending on the previous calendar year’s sales tax liability, you may be assigned a monthly, quarterly, or annual filing frequency.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly
Annual sales tax collection is $2,500 or more
Monthly
Due on the 25th day of the month following the reporting period
Quarterly
Annual sales tax collection is more than $500 but less than $2,500
January – March
April – June
July – September
October – December
April 25
July 25
October 25
January 25
Annually
Annual sales tax collection is $500 or less
Every 12 months
January 25
NOTE: If the 25th day falls on a weekend or a legal holiday, the due date is moved to the next business day. To learn more about sales tax filing frequency requirements in Vermont, see V.S.A. § 9775.
Timely Filing Discount
Some states give businesses a discount for collecting, filing, and remitting sales tax on time. However, Vermont currently does not offer any timely filing discount. Therefore, the state requires taxpayers to remit the full amount of sales tax collected.
Filing Amended Returns
If you wish to correct a previously submitted return, you may do so by utilizing the amend feature in myVTax. Amended paper returns must be marked with the word “Amended” at the top of the form.
Refunds
In case you overpaid your taxes on your previous sales tax return, the Vermont Department of Taxes allows you to request a refund.To request a sales tax refund after filing a return in Vermont, follow these steps:
Step 1: Amend your return – For quicker results, using the amend feature in myVTax is the standard method. If you filed by paper, you must mark the top of the form as “Amended” and wait for the department to receive your form.
Step 2:Check the limitation period – Before amending your return, you must ensure that it’s still within the allowed statute of limitations. Generally, you can only amend and request a refund within 3 years of the date the original return was due.
Step 3: Determine the Filing Method – Amending the return in MyVTax usually initiates the refund process automatically for overpayments. The separate Form REF-620, Application for Refund of Vermont Sales and Use Tax, is typically used for specific, non-return-related refund requests or by taxpayers without a MyVTax account.
Step 4: Prepare supporting documents – Provide proof of the transaction you wish to request a refund for. In this case, you must show evidence that you have refunded the customer, including the sales tax that was paid.The state requires this proof for vendor refunds, and the department uses it to verify your eligibility for the claimed amount.
Step 5: Wait for the refund result – Depending on your attached supporting documents, the state may or may not accept your request.Since sales tax follows a different verification process from other tax types, expect to wait a few business days up to a week before receiving the department’s decision.
NOTE: According to V.S.A. § 9780 and V.S.A. § 9781, you may either receive a refund or credit for the taxes you paid. You may use or claim credits on your next sales tax return.Prepare to provide additional supporting documents in case the Vermont Department of Taxes audits you. This may occur as part of the process of verifying your refund claim.
Filing Zero Returns in Vermont
In Vermont, registered taxpayers are still required to file a return even if they have no sales to report. To file a zero return, you only have to write “0” (zero) in the appropriate fields of your sales tax return form.
Other Filing Methods in Vermont
If you’re having difficulties filing your Vermont sales tax return online, you can try other options.
File with TaxHero – Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
File by Paper – If you only make sales in a single location in Vermont, you’re allowed to file returns by paper. However, if local option taxes (LOT) apply to your sales, the state requires you to file electronically.To file by paper, you must download and fill out the Form SUT-451 (Sales and Use Tax Return) from the Vermont Department of Taxes website. After filling out the document, mail it to the address provided on the form.For further guidance, you may read the state’s official instructions.
Mailed returns must be received by the department within 3 business days after the due date to be considered timely filed. NOTE: Generally, most taxpayers must file electronically in Vermont. The state requires businesses that make sales in multiple locations and are subject to LOT to file electronically. If your annual sales tax liability also exceeds $100,000, electronic filing becomes mandatory. However, the director of the Division of Taxpayer Services in Vermont may allow adjustments if you send a written request. Your request must provide specific details to explain why you’re requesting an exemption or an adjustment to the mandatory e-filing rule.
Let TaxHero Manage Your Vermont Sales Tax Returns
TaxHero doesn’t just handle your Vermont sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself.Don’t wait until the next deadline, schedule your demo today!
Filing your Washington sales tax return is simple with the state’s online system. You can file and pay directly through Washington’s My DOR portal, as long as your business is registered to collect and remit sales tax.
This guide walks you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Washington’s sales tax rules.
What You Need Before Filing
Before filing your sales tax return, you must prepare specific records to ensure your report is accurate. Here are the standard documents and information required to file a sales tax return in Washington.
My DOR Account Log-in Details – The primary way to file your Washington sales tax return online is by logging into your My DOR account. To access the site, ensure you have your log-in credentials ready (e.g., your username and password). Use your SecureAccess Washington (SAW) to log in and access My DOR.
Total Sales – Gather your total revenue during the filing period. This includes all sales, whether they’re taxable or not. This amount is reported on your Combined Excise Tax Return for the Business & Occupation (B&O) tax. Even if you currently have no sales records, you’re still required to file a return.
Taxable Sales – Compile the total taxable sales your business made within the filing period.
Taxable Purchases – Verify the total amount of taxable purchases your business spent within the filing period. This applies to both in-state and out-of-state transactions and is reported on your return as “use tax,” which is due when the seller did not collect sales tax.
Local Sales Tax Report – Washington requires businesses to file a local sales tax report as well. This means you must list all your sales in each city, county, or other local jurisdiction in Washington, using the specific location codes provided by the Department of Revenue.
Bank Account and Routing Number – Select which bank account you want to use for paying the due taxes in your report. Prepare your bank details and routing number in advance.
Filing Frequency Schedule – The state assigns a specific due date for every registered business. This is based on your estimated tax liability. To determine your designated schedule, refer to your Washington Sales Tax Permit document.
Step-by-Step: How to File Washington Sales Tax Online
Step 1. Go to the Washington State Department of Revenue – My DOR website.Step 2.Enter your Account Credentials: Log in using your username and password. Check your shared email/phone number and enter the OTP when applicable.Step 3. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify). Step 4. Under File and Pay, click File and Pay Your Return.Step 5. Enter the Gross Sales amount accurately, then click Next.Step 6. Enter the applicable City/County Sales Tax information, then click Next.Step 7. Review the Total Tax Due and make sure it matches the amount shown in the Tax Report. Once confirmed, click Next.Step 8. Enter the client’s bank details and set the payment date according to the return’s due date. After verifying the information, click Next.Step 9. Enter the login password to authorize the filing, then click Submit.Step 10. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful tip: If the filing process is interrupted by internet issues, website downtime, or other disruptions. You can always click on “Save and Submit Later” to avoid losing your progress.
Due Dates
The filing frequency and due dates with which a business must file and remit sales tax in Washington are determined by the DOR.
For monthly filers, returns are due on the 25th of the month following the reporting period. For quarterly filers, returns are due on the last day of the month following the tax quarter (e.g., Q1 is due April 30). For annual filers, the return is due on April 15th of the following year.If the due date falls on a weekend or a legal holiday, the deadline is extended to the next business day. A business must be aware of its specific filing frequency and due dates to avoid penalties.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly
Annual tax liability of $4,801 or greater
Monthly
25th day of the month following the reporting period
Quarterly
Annual tax liability between $1,051 – $4,800
1st Quarter (January – March)
2nd Quarter (April – June)
3rd Quarter (July – September)
4th Quarter (October – December)
April 30
July 31
October 31
January 31
Annually
Annual tax liability of $1,050 or less
January 1 to December 31
April 15
Timely Filing Discount
Some states offer businesses a discount for the timely collection, filing, and remittance of sales tax. Currently, Washingtondoes not offer a timely filing discount.While no discount is available simply for timely remittance, other types of deductions can reduce a business’s taxable gross sales. For example, cash and trade discounts given to customers for early payment can be deducted from the gross proceeds of a sale, provided that the amount was previously reported.
Filing Amended Returns
If a business discovers an error on a previously filed return, it must file an amended return to correct the mistake. This is particularly important for returns that were initially filed with “no business activity” when, in fact, there was taxable business.In Washington, businesses can amend tax returns electronically through My DOR or by paper. The Washington State Department of Revenue requires all taxpayers to file and pay their excise taxes electronically unless they have received a waiver from the department. Also, electronic filing lets you update returns, submit schedules for multiple periods, and make payments online.Suppose you have been granted a waiver and are filing by paper. In that case, you must copy the original return, mark it as amended, draw a single line through any incorrect information, write the correct figures in black ink, and attach a short letter explaining the changes. Always include payment for additional taxes owed, and mail everything to:Washington State Department of Revenue Taxpayer Account Administration PO Box 47476 Olympia, WA 98504-7476 Refunds are limited to four years, and penalties will apply for late or underreported taxes, especially if you amend a return that was previously filed with “no business” to now report business activity.
Refunds
Registered Washington businesses may request a refund directly from the Department of Revenue if they believe they have overpaid taxes, penalties, or interest. Businesses must file a refund claim within four years from the end of the calendar year in which they originally paid the taxes. To initiate a refund claim, a business must submit a written request or the official “Application for Refund or Credit” form to the Department of Revenue. You must also submit supporting documentation to substantiate the overpayment. If the Department requests additional documents, you must submit them within 90 days of the initial notification.If a refund request is denied, a business has the right to an administrative review. This requires filing a written petition with the Administrative Review & Hearings Division within 30 days of the denial.You can submit refund claims electronically through your My DOR account or mail them to:Washington State Department of RevenueAttn: RefundsPO Box 47476Olympia, WA 98504-7476
Filing Zero Returns in Washington
Even if a business has no taxable sales or other business activities during a given reporting period, it is still mandatory to file a return by the due date. This “no business” or zero return is necessary to maintain an active account status and avoid penalties for non-filing.However, some businesses may qualify for an “Active Non-reporting” status from the Washington State Department of Revenue (DOR). If the Department grants a business this status, the business does not need to file returns. Businesses that do not have an “Active Non-reporting” status must file a zero return.You can file a no business activity return electronically through your My DOR account, using the Express File option on the DOR website, or by phone.The Washington DOR provides three convenient electronic methods for filing a zero return:
Express File: This is the quickest option, available at dor.wa.gov/expressfilenobiz. It does not require a My DOR login. A filer enters their Account ID number, confirms there was no activity, and provides their contact information to submit the return.
E-file in My DOR: For businesses with an active My DOR account, a filer can log in, select the File Return link, and then choose the Report No Business option. The system will generate a return totaling $0.00 for the filer to review and submit.
File by Phone: The DOR also offers a 24/7 automated phone system at 360-705-6705. A filer can report no business activity by entering specific prompts and their nine-digit Account ID number.
The ease of filing a zero return is a testament to the DOR’s efforts to simplify compliance. However, as noted in the previous section, a business should exercise caution. Filing a zero return when, in fact, there was business activity will lead to significant penalties, as the DOR views this as underreported tax.
Other Filing Methods in Washington
If you’re having difficulties filing your Washington sales tax return online, you can try other options.
File with TaxHero– Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
Let TaxHero Manage your Washington Sales Tax Returns
TaxHero doesn’t just handle your Washington sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself. Don’t wait until the next deadline, schedule your demo today!
Filing your Wyoming sales tax return is simple with the state’s Wyoming Internet Filing System (WYIFS). You can file and pay directly through this secure portal as long as your business is registered to collect and remit sales tax.
This guide walks you through the complete process of filing online, from preparation to payment, so you can file accurately, avoid penalties, and stay compliant with Wyoming’s sales tax requirements
What You Need Before Filing
Before you file your sales tax return in Wyoming, make sure you have the following information ready to ensure a smooth submission process:
Wyoming Sales Tax License Number – This is your official identifier for filing returns. You receive it after registering with the Wyoming Department of Revenue.
WYIFS Account Login Details – Filing is done through WYIFS. Ensure you have your username, password, and assigned PIN. New users must register by selecting “New Users Click Here to Sign Up.”
Total and Taxable Sales – Gather your total sales revenue and taxable sales for the filing period. Even if you didn’t make any sales, you’re still required to file a return.
Taxable Purchases – Include any purchases made without paying sales tax at the time of sale (use tax).
Jurisdiction Breakdown – Wyoming requires reporting per jurisdiction. Have your county and city-level sales data ready.
Bank Account Information – If you plan to pay electronically, prepare your account and routing numbers for ACH Debit or E-Check.
Filing Frequency – Check your assigned schedule (monthly, quarterly, or annually) in your Wyoming sales tax registration documentation.
Step-by-Step: How to File Wyoming Sales Tax Online
Follow these detailed steps to file your Wyoming sales tax return through the Wyoming Internet Filing System (WYIFS): Step 1: Prepare your Shopify Sales Tax Report or equivalent ecommerce tax report for the filing period. Step 2: Go to the official Wyoming sales tax portal at https://excise-wyifs.wy.gov/. Step 3: Log in using your username and password from your business registration credentials. Step 4: Check your registered email or mobile number and enter the one-time passcode (OTP) if prompted.Step 5: On the homepage, click the “Sales/Use Tax” icon to start your filing.Step 6: Locate your active account and click your License Number.Step 7: Select the Unfiled Return ID for the current reporting period.Step 8: Click Continue to open the sales return form.Step 9: Enter your sales amounts for each jurisdiction according to your Shopify or sales report. Click Continue.Step 10: Review your balance summary to ensure all figures are correct, then click Continue.Step 11: Enter the required preparer details such as your Name, Title, and PIN, then click “Submit the Return.”Step 12: Click “Make a Payment Online.”Step 13: Select ACH Debit / E-Check as your payment method. Enter your bank information, choose your payment date, and click Continue to finalize.Step 14: Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option. Helpful Tip: You can always click “Save and Submit Later” to prevent data loss if your filing process is interrupted by internet issues or portal downtime.
Due Dates
The Wyoming Department of Revenue assigns filing frequencies based on your sales volume and average monthly tax liability. If the due date falls on a weekend or holiday, the return is due the next business day. Even if you have no taxable sales, Wyoming requires you to file a zero return for every assigned period.
Returns and payments are due according to the assigned schedule:
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Anually
For small vendors with a tax liability below $50 per month
Calendar year
January 31 of the following year
Monthly
For businesses with a total tax liability of $150 or more per month
Each calendar month
15th day of the following month
Quarterly
For businesses with a tax liability between $50–$150 per month
Jan–Mar, Apr–Jun, Jul–Sep, Oct–Dec
Last day of the month following the quarter
Timely Filing Discount
Wyoming offers a vendor compensation credit for taxpayers who file and pay their sales tax on time. This incentive rewards accurate and punctual compliance:
Rate: 1.95% of the sales tax collected (up to $500 per month).
Eligibility: You must file and pay electronically through WYIFS on or before the due date.
Exclusions: The discount doesn’t apply to late filings, amended returns, or partial payments.
Automatic Application: The credit is automatically calculated when you file on time; there’s no need to submit a separate claim.
This credit slightly reduces your total remittance amount while encouraging consistent, timely reporting.
Filing Amended Returns
If you discover an error in a previously filed Wyoming sales tax return, you can file an amended return through the WYIFS system.
When to File: Submit an amended return when you underreported or overreported sales, failed to include a jurisdiction, or entered incorrect taxable amounts.
How to File: Log in to WYIFS, click “View Returns,” and select the period you want to correct. Click “Amend Return” and update the necessary fields.
Payment or Refund: If additional tax is due, include payment during submission. If you overpaid, the system will apply a credit to your next return.
Mark Clearly: The amended form will automatically display “Amended Return” at the top once the process begins.
Refunds
If you overpaid sales or use tax in Wyoming, you may request a refund. Refund claims must be made in writing and include documentation showing the overpayment. The statute of limitations for refunds is three (3) years from the date of overpayment. br_spacer]
Filing Zero Returns in Wyoming
Suppose your business had no taxable sales during your filing period. In that case, you must still submit a zero-sales return through the Wyoming Internet Filing System (WYIFS) for that period to stay compliant.
Other Filing Methods in Wyoming
If you’re unable to file your sales tax return entirely online, the state provides alternate options:
Online Filing (Recommended): File and pay via WYIFS
Payment by Mail: You may print a voucher and mail your payment if online payment isn’t possible.
Electronic Funds Transfer: ACH Debit or E-Check options are available through WYIFS.
File with TaxHero – Let TaxHero’s team of experts handle your Wyoming sales tax filings for you. We’ll prepare, file, and manage your returns accurately and on time so you can focus on running your business.
Let TaxHero Manage Your Wyoming Sales Tax Returns
TaxHero doesn’t just handle your Wyoming sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself.Don’t wait until the next deadline, schedule your demo today!
Filing your Wisconsin sales tax return is simple with the state’s online system. YYou can file and pay directly through Wisconsin’s My Tax Account, as long as your business is registered with the Wisconsin Department of Revenue to collect and remit sales tax.
This guide will walk you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Wisconsin’s sales tax rules.
What You Need Before Filing
Before filing your sales tax return, you must prepare specific records to ensure your report is accurate. Here are the standard documents and information required to file a sales tax return in Wisconsin.
Wisconsin Taxpayer Account Number (Sales Tax Permit) – This unique number, assigned by the Wisconsin Department of Revenue (DOR), is required to file all sales and use tax returns. It is crucial to have this number readily available, as it identifies the business within the state’s tax system. This number can be found on yourWisconsin Sales Tax Permit document.
My Tax Account (MTA) Log-in Details – he primary method for online filing is through the DOR’s My Tax Account portal. You need the correct username and password to access the account and begin the filing process.
Total Sales – Gather your total revenue during the filing period. This includes all sales, whether they’re taxable or not. Even if you currently have no sales records, you’re still required to file a return.
Taxable Sales – Compile the total taxable sales your business made within the filing period.
Taxable Purchases – Verify the total amount of taxable purchases your business spent within the filing period. Businesses are required to self-report and remit “use tax” on purchases for which the seller did not collect the appropriate sales tax. This commonly applies to taxable items purchased from out-of-state vendors or online, where sales tax is not charged. This must be reported on the sales and use tax return.
Local Sales Tax Report – Wisconsin requires businesses to file a local sales tax report as well. This means you must list all your sales in each city, county, or other local jurisdiction in Wisconsin. This means you must list all your sales in each county for the City of Milwaukee in Wisconsin, for example, where a local tax applies. Specifically, you must complete Schedule CT (County Sales and Use Tax Schedule) to report sales and purchases in all applicable local taxing jurisdictions.
Bank Account and Routing Number – To pay any taxes due, businesses will need to have their bank account and routing number ready to facilitate an electronic payment via ACH direct debit from a checking or savings account.
Filing Frequency Schedule – The state assigns a specific due date for every registered business. To find out your designated schedule, you can check your Wisconsin Sales Tax Permit document.
Step-by-Step: How to File Wisconsin Sales Tax Online
Step 1. Go to the My Tax Account website.Step 2.Enter your Account Credentials: Log in using your username and password. Check your shared email/phone number and input OTP, when applicable.Step 3. Collect your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify).Step 4. Under File and Pay, click File and Pay Your Return.Step 5. In the Filing Option section, select File a Return For, choose the filing period you need to submit, and then click Next.Step 6. Enter the Gross Sales amount for the selected period, then click Next.Step 7. Enter the Sales Amount per City (if applicable), and click Next.Step 8. Review the Total Tax Due and confirm that it matches the amount shown in the Tax Report. If everything is correct, click Next.Step 9. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful tip: If the filing process is interrupted by internet issues, website downtime, or other disruptions. You can always click on “Save and Submit Later” to avoid losing your progress.
Due Dates
The Wisconsin Department of Revenue (DOR) assigns a specific filing frequency to each business upon registration based on its estimated sales tax liability. This schedule dictates how often a business must file a return and when each return is due.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Early Monthly
$3,601 or more per quarter
Monthly
20th of the following month
Monthly
$1,200 – $3,600 per quarter
Monthly
Last day of the following month
Quarterly
$600 to $1,200 per year
1st Quarter (January – March)
2nd Quarter (April – June)
3rd Quarter (July – September)
4th Quarter (October – December)
April 30
July 31
October 31
January 31
Annually
$600 or less per year
Calendar Year (Jan 1 – Dec 31)
January 31 of the following year
A key compliance requirement in Wisconsin is the existence of an “Early Monthly Filer” status, which applies to a specific group of taxpayers.While the general rule is that monthly filers must submit their returns by the last day of the month following the reporting period, Early Monthly Filers must file by the 20th of the following month.This is a status assigned by the DOR, and a business will be notified if it falls into this category. For all filers, if a due date falls on a weekend or a legal holiday, it is automatically extended to the next business day.
Due Date Filing Extensions
The DOR may grant a standard one-month extension for filing a return upon request. However, it is essential to understand that this extension only postpones the filing deadline, not the payment due date. Interest will still accrue on any unpaid tax at a rate of 12% per year (1% per month) from the original due date of the return until paid.In contrast to standard extensions, the state may grant disaster-related extensions for taxpayers in federally declared disaster areas. For example, in the aftermath of severe storms in 2025, the DOR and the IRS granted automatic extensions to affected taxpayers in specific counties, postponing deadlines for filing and payment. This type of relief is distinct because it typically waives both penalties and interest for the extended period.
Timely Filing Discount
Wisconsin offers a tiered retailer’s discount to incentivize businesses to collect and remit sales tax on time. This discount is compensation for the administrative expenses associated with tax collection. It is automatically calculated by the online system when the return is filed and paid on time.The discount is subject to specific conditions and is not available if the return is filed late, if the taxes are delinquent, if the tax reported is solely use tax, or if a Certified Service Provider is used for filing.The discount is calculated based on the total sales tax due for the reporting period, using the following tiers for taxes payable on or after October 1, 2023:
TOTAL SALES TAX ON RETURN
REQUIREMENT
$0 – $10
Equal to the total sales tax
$10 – $1333
A fixed discount of $10
Greater than $1333
The total sales tax amount x 0.0075 (0.75%), not to exceed $8,000 per reporting period
Filing Amended Returns
Wisconsin allows taxpayers to correct an inaccurate sales and use tax return after it has been filed. Amended returns can be done in two ways:
Online: You can amend a return that was originally filed electronically directly through the My Tax Account portal.
By Mail: Alternatively, Form ST-12 can be submitted with the “Amended Return” box checked at the top of the form.
NOTE: If the sales or use tax being refunded was collected from buyers, you must return the tax and related interest to the buyers from whom the tax was collected. If you are unable to return the tax and interest to the buyers, you must return the refund (tax and interest) to DOR. Failure to return the tax and interest may result in a penalty.
Filing Zero Returns in Wisconsin
A critical compliance point in Wisconsin is the requirement to file zero returns. The state mandates that every business holding a seller’s permit or Consumer’s Use Tax Certificate must file a sales and use tax return for each designated reporting period, even if no taxable sales were made and no tax is due. Failure to file a zero return can result in penalties, as it is considered a delinquent filing.There is a notable exception for remote sellers who have registered through the Streamlined Sales Tax Registration System (SSTRS). These sellers are not required to file a return until they make their first taxable sale in Wisconsin. Once a taxable sale occurs, they are required to file by the end of the calendar year in which the sale took place and to continue filing returns thereafter.
Other Filing Methods in Wisconsin
If you’re having difficulties filing your Connecticut sales tax return online, you can try other options:
File with TaxHero– Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
File by Phone (TeleFile)– This service allows business owners to file and pay their sales and use tax using a touch-tone phone. It is a free and convenient option for those who prefer a non-Internet-based method. Filers must have a completed worksheet with their account information and tax data ready when they call one of the designated TeleFile numbers. Payments can be made via direct debit during the call, or by credit card, check, or money order afterward.
File by Mail – Businesses can also file their return by completing a paper Form ST-12 and mailing it to the Wisconsin Department of Revenue with their payment. However, Wisconsin requires all sales and use tax returns to be filed electronically, so this method is permitted only if the business has been granted a waiver of the electronic filing requirement.
File with Third-Party Software/Service – For businesses with high-volume sales, the DOR allows for e-File Transmission. This method requires technical expertise to create and validate an XML document containing the sales and use tax return data. It is intended for businesses that use specialized tax software capable of providing this service.
Let TaxHero Manage your Wisconsin Sales Tax Returns
TaxHero doesn’t just handle your Wisconsin sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself. Don’t wait until the next deadline, schedule your demo today!
Filing your Rhode Island sales tax return is simple with the state’s online system. You can file and pay directly through the Rhode Island Division of Taxation’s Taxpayer Portal, as long as your business is registered to collect and remit sales tax.
This guide walks you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Rhode Island’s sales tax rules.
What You Need Before Filing
Before filing your Rhode Island sales tax return, make sure you’ve gathered all the necessary information and documentation for accurate reporting.
Rhode Island Sales and Use Tax Permit Number – You’ll need your Rhode Island sales tax account number, issued by the Division of Taxation. Every retailer must have a valid permit before collecting sales tax. Note that permits expire each June 30 and must be renewed annually by February 1.
Taxpayer Portal Account Log-in Details – Access the Rhode Island Division of Taxation’s Taxpayer Portal using your username and password. If you don’t have one yet, click “Create New User” and follow the registration steps.
Total Sales – Prepare your total gross sales for the filing period, including taxable and exempt sales.
Taxable Sales – Record your total taxable sales for the period. Rhode Island applies a 7% state sales tax on most tangible personal property and certain services (like telecommunications and cable TV).
Local Meals and Beverage Tax – Restaurants and food establishments must also collect a 1% local meals and beverage tax and include it when filing.
Bank Account and Routing Number – Rhode Island does not accept credit card payments. You’ll need your bank account and routing number to make electronic payments.
Filing Frequency Schedule – Most businesses file monthly, but if your average tax liability is under $200 per month, you may apply for quarterly filing approval.
Step-by-Step: How to File Rhode Island Sales Tax Online
Step 1. Go to the Rhode Island Taxpayer Portal at https://taxportal.ri.gov. Type your password manually (the site does not allow copy-paste). Step 2. Enter your account credentials. If you don’t have an account yet, click “Create New User” and follow the setup instructions. Step 3. Once logged in, you’ll land on your homepage. Click on “Sales/Filing” to access your sales tax account. This is where both monthly returns and the annual reconciliation return are managed. Step 4. On the right side of the page, select “File a Form.”Step 5. Choose your Return Type:
Select “Original” to file a new return.
Select “Amended” if correcting a previously submitted return. Click Next to proceed.
Step 6. Enter your Gross Sales for the filing period. The main field will show “Net Sales and Use Tax Due and Paid.” Upload any required attachments, such as supporting jurisdictional breakdowns, if applicable.Step 7. Click “Calculate” to generate your tax due. Use the “Save” option if you need to pause and continue later. Saved returns are accessible under “Online Transactions > Saved and Submitted Items.”Step 8. Review the entered data carefully. Once ready, click “Submit” to file your return. Note that once submitted, the return cannot be edited or deleted—you must file an amended return to make corrections.Step 9. After filing, click “MAKE A PAYMENT NOW” or navigate to “Online Transactions > Make a Payment.”Step 10. Enter the payment amount, select a payment method (ACH debit), and choose the bank account and withdrawal date (no later than the due date). Remember that Rhode Island does not accept credit cards for tax payments.Step 11. Review all details, then click “Submit” and “Confirm” to finalize payment.Step 12. Save or print your confirmation page. Keep this as proof of filing and payment for your records.Step 13. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option. Helpful Tip: If the filing process is interrupted due to internet issues or site maintenance, click “Save and Submit Later” to avoid losing progress.
Due Dates
Rhode Island assigns filing frequencies based on your business’s average sales tax liability. Most businesses file monthly, but some may qualify for quarterly filing if approved by the Division of Taxation
If a due date falls on a Saturday, Sunday, or legal holiday, the return and payment are due on the next business day. Even if you had no sales, you are still required to file a zero return to remain compliant.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly
Default for most retailers
Monthly
20th day of the following month
Quarterly
Businesses averaging under $200 per month in tax liability (must request approval)
Prior 3 months
Last day of July, October, January, and April
Timely Filing Discount
Some states offer a discount for filing and paying on time. However, Rhode Island currently does not provide a timely filing discount for sales and use tax filers.
Filing Zero Returns in Rhode Island
If your business made no sales during a filing period, you must still submit a zero sales tax return. Enter “0” for gross sales and tax due when completing your return in the portal. Failure to file, even with zero sales, can result in penalties or account suspension.
Other Filing Methods in Rhode Island
If you’re having difficulties filing your Rhode Island sales tax return online, you can try other options.
File Online (Recommended): File and pay through the Rhode Island Taxpayer Portal. It provides confirmation receipts, automatic calculations, and payment scheduling.
File by Mail (Special Circumstances Only): Paper filing is permitted only with prior approval or when technical issues prevent online submission. Contact the Division of Taxation for mailing instructions before sending a return.
Pay Electronically: Rhode Island accepts only ACH debit payments. Credit card payments are not allowed for sales tax remittance.
File with TaxHero – Let TaxHero’s team of experts handle your Rhode Island sales tax filings for you. We’ll prepare, file, and manage your returns accurately and on time so you can focus on running your business. [br_spacer]
Let TaxHero Manage Your Rhode Island Sales Tax Returns
TaxHero doesn’t just handle your Rhode Island sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself.Don’t wait until the next deadline, schedule your demo today!
Filing your Virginia sales tax return is simple with the state’s online system. You can file and pay directly through the Virginia Department of Taxation (VA Tax) portal, as long as your business is registered to collect and remit sales tax using the consolidated Form ST-1.
This guide walks you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Virginia’s sales tax rules.
What You Need Before Filing
Before filing your sales tax return, you must prepare specific records to ensure your report is accurate. Here are the standard documents required to file a sales tax return in Virginia.
Virginia Taxpayer Account Number (Sales Tax Permit) – The business must have its official 15-character Virginia sales and use tax account number (including hyphens and the suffix F) prepared. This number is issued by VA Tax immediately upon successful completion of the business registration process and is located on the Sales Tax Certificate received by the dealer. This number can be found on yourVirginia Sales Tax Permit document.
VA Tax Account Log-in Details – The primary way to file your Virginia sales tax return online is by logging onto your VA Tax account. To access the site, ensure you have your log-in credentials ready (e.g., your username and password).
Total Sales – Gather your total revenue during the filing period. This includes all sales, whether they’re taxable or not. Even if you currently have no sales records, you’re still required to file a return.
Taxable Sales – Compile the total taxable sales your business made within the filing period.
Taxable Purchases – Verify the total amount of taxable purchases your business spent within the filing period. This applies to both in-state and out-of-state transactions.
Local Sales Tax Report – Virginia requires businesses to report local sales information on a supplemental form or schedule included with the main state return (Form ST-1). This means you must list all your sales in each city, county, or other local jurisdiction in Virginia where you have taxable transactions.
Bank Account and Routing Number – Select which bank account you want to use for paying the due taxes in your report. Prepare your bank details and routing number ahead of time.
Filing Frequency Schedule – The state assigns a specific due date for every registered business. To find your designated schedule, check your registration confirmation and log into your VATAX only.
Step-by-Step: How to File Virginia Sales Tax Online
Step 1. Go to the Virginia Tax – Online Services for Businesses website.Step 2.Enter your Account Credentials: Log in using your username and password. Check your shared email/phone number and enter the OTP when applicable.Step 3. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify).Step 4. On the dashboard, click “File / Pay Use Tax.” This will take you to the page where you can begin filing your return.Step 5. Find the tax period you need to file, then click “File Now” beside it.Step 6. From the list provided, select the localities where your sales were made. Use your sales tax report as a reference, then click Next.Step 7. For each selected locality, enter the total sales amount and any applicable deductions based on your Shopify sales report. Once done, click Calculate.Step 8. Choose the sales amount range that applies to your total. Then, click Calculate Tax to generate the tax due for that locality.Step 9. Review the “Total State/Local Taxes” summary. Ensure that the total tax amount matches the collected tax shown in your Shopify report. Then, click Preview Return for Filing.Step 10. Decide whether you will make a payment now or later. The page will show your total payable amount. Enter your payment account information and any other required details, then click Next.Step 11. Choose whether to file and pay immediately or file only for now. If applicable, input your payment details, then click Continue.Step 12. Review the return and payment summary carefully to confirm all information is accurate. When ready, click File and Pay.Step 13. Save the return confirmation and/or payment confirmation as proof of successful filing and payment.Step 14. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful tip: If the filing process is interrupted by internet issues, website downtime, or other disruptions. You can always click on “Save and Submit Later” to avoid losing your progress.
Due Dates
VA Tax requires all sales tax returns to be filed by the 20th day of the month following the close of the reporting period, regardless of whether the business files monthly, quarterly, or annually.
The due date remains constant even if there are no sales to report. If the 20th day falls on a weekend or legal holiday, the due date is the next business day.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly
Gross taxable sales of $100.01 or more per quarter
Monthly
20th day of the month following the reporting period
Quarterly
Gross taxable sales of $100.00 or less per quarter
1st Quarter (January – March)
2nd Quarter (April – June)
3rd Quarter (July – September)
4th Quarter (October – December)
April 20
July 20
October 20
January 20
Annually
By special request from the Tax Commissioner
Calendar Year (January – December)
January 20
Timely Filing Discount
Some states give businesses a discount for collecting, filing, and remitting sales tax on time. Virginia grants a dealer’s discount to compensate retailers for the administrative cost of collecting, tracking, and remitting sales tax on the Commonwealth’s behalf. This discount is allowed only if the return is filed and the full tax liability is paid electronically by the due date, and the dealer is not required to remit tax by Electronic Funds Transfer (EFT).
Statutory Basis and Rate Schedule
The discount is explicitly tied to the volume of sales subject to taxation and is calculated based on the business’s Monthly Taxable Sales (MTS).Crucially, this discount applies only to the first three percent of the state portion of the collected tax liability and cannot be claimed against the local portion. For high-volume retailers, this tiered structure introduces a compliance consideration, as the percentage compensation decreases significantly as taxable sales increase.The discount is calculated as a percentage of the state tax liability:
MONTHLY TAXABLE SALES (MTS)
DISCOUNT PERCENTAGE
$0 to $62,500
4%
$62,501 to $208,000
3%
$208,001 and above
2%
Filing Amended Returns
If a previously filed sales tax return contains errors resulting in an overpayment or underpayment of tax, the dealer must file an amended return to correct the inaccuracy. All amended returns must include a statement explaining the changes and the reasons for the changes.The procedure for amending returns is dependent upon the tax period being corrected:
Current Periods (April 2025 onwards): The standardized Form ST-1 is used through the eForms platform or the Business Online Services Account. The taxpayer must check the “Amend Your Return” box during the filing process. The eForms platform is often recommended for its straightforward amendment functionality.
Prior Periods (March 2025 and earlier): The specific legacy form used for the original filing (e.g., Form ST-9A for retailers, Form ST-8A for out-of-state dealers, or Form ST-7 for business consumer’s use tax) must be utilized for the amendment.
Filing Zero Returns in Virginia
Filing a return is mandatory for all assigned reporting periods (monthly or quarterly), even if the business generated zero taxable sales. To file a zero return, the taxpayer selects the “Report no sales for this tax period” checkbox when utilizing the ST-1 eForm.
Other Filing Methods in Virginia
Virginia Tax requires all businesses to file sales and use tax returns (Form ST-1 and its predecessors) electronically. If you cannot file through your VA Tax Business Online Services Account, Virginia offers other electronic methods or options for compliance:
File with TaxHero– Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
File with eForms – You can file the consolidated Form ST-1 through the eForms portal on the VA Tax website. This method does not require a login to your business account and is recommended for quick or amended filings.
File via Web Upload – This option is available for businesses submitting large volumes of return data, often utilizing approved third-party software. It allows returns to be submitted in accordance with state-mandated schemas and business rules after completing the required testing and approval processes with VA Tax.
Pay via ACH Credit – You can file your return using one of the above methods and then initiate the payment separately from your bank account to VA Tax’s bank account using the ACH Credit option (requires advance enrollment).
Request an Electronic Filing Waiver – If you are unable to file and pay electronically, you must submit an electronic filing waiver request to VA Tax for approval to file using paper forms.
File with Third-Party Software – Large businesses and compliance service providers often utilize approved third-party software that integrates directly with VA Tax’s e-File system. This enables high-volume processing and submission of returns in accordance with state-mandated schemas and business rules. VA Tax requires all software providers to undergo rigorous testing and approval processes to ensure the substitute electronic forms meet formatting and content standards.
Let TaxHero Manage your Virginia Sales Tax Returns
TaxHero doesn’t just handle your Virginia sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself. Don’t wait until the next deadline, schedule your demo today!
Filing your Utah sales tax return is simple with the state’s secure online system. You can file and pay directly through the Utah Taxpayer Access Point (TAP), as long as your business is registered to collect and remit sales tax.
This guide walks you through the step-by-step process of filing online so you can stay compliant, avoid penalties, and ensure accurate reporting of your sales and use tax obligations in Utah.
What You Need Before Filing
Before you start, make sure you have the right information and documents ready. The Utah State Tax Commission (USTC) requires businesses to report all taxable and exempt sales accurately each filing period.
Utah Taxpayer Account Number (Sales Tax License) – You’ll need your Utah sales and use tax license number, which is issued after registering your business through the Taxpayer Access Point (TAP).
TAP Account Log-in Details – You must log in to TAP with your username and password to file online. If you haven’t created an account yet, click “Create a TAP login!” on the TAP homepage and follow the registration steps.
Total Sales – Record all gross receipts during the reporting period, including taxable and exempt sales.
Taxable Sales – Prepare your taxable sales data by location, using your internal sales reports or ecommerce reports (e.g., Shopify).
Taxable Purchases – Include any purchases subject to use tax if you didn’t pay sales tax at the time of purchase.
Local Sales Tax Details – Utah requires you to report net taxable sales for each local jurisdiction via Schedule J.
Bank Account and Routing Number – Keep your bank details ready for ACH payment of taxes owed.
Filing Frequency Schedule – Check your Utah sales tax license or online account for your assigned filing frequency (monthly, quarterly, or annually).
Step-by-Step: How to File Utah Sales Tax Online
The Utah online filing process through the Taxpayer Access Point (TAP) is a straightforward sequence of data entry and review steps. While the interface may change slightly over time, the core workflow remains the same. Step 1. Prepare your Shopify or Ecommerce Sales Tax Report. This ensures your sales data is accurate and ready for entry. Step 2. Go to the Utah TAP Sales and Use Tax Portal. Step 3. Log in using your username and password. Check your shared email or phone number for the OTP (One-Time Password) and enter it when prompted. Step 4. On your dashboard, click “File Now.”Step 5. Click the “Next” button to proceed.Step 6. Click “Next” again to continue to the return form.Step 7. Enter your total sales amount in Line #1.Step 8. Enter your sales amount for each jurisdiction as required under Schedule J.Step 9. Review your entries and click “Next.”Step 10. Review your summary again and click “Next.”Step 11. If applicable, attach supporting files or documentation, then click “Next.”Step 12. Review the final summary, select “Yes,” then click “Submit.”Step 13. Click “Pay Online.”Step 14. Enter your banking information, schedule your payment processing date, and click “Submit.”Step 15. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful Tip: If your filing is interrupted due to internet loss or system downtime, click “Save and Submit Later” to avoid losing your progress.
Due Dates
Utah sales tax filing frequency depends on your previous year’s tax liability.
If a due date falls on a weekend or a state holiday, it moves to the next business day.
Here is the full schedule of Utah sales tax due dates:
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Anually
$1,000 or less
Calendar year
January 31
Monthly
$50,001 – $96,000
Monthly
Last day of the following month
Monthly (EFT Required)
$96,001 or more
Monthly
Last day of the following month
Quarterly
$1,001 – $50,000
Jan–Mar, Apr–Jun, Jul–Sep, Oct–Dec
April 30, July 31, October 31, January 31
Timely Filing Discount
Utah offers a 1.31% seller discount for eligible taxpayers who file and pay their monthly sales and use tax returns on time. This discount applies to the state-collected portion of the tax. This discount is available to both mandatory and voluntary monthly filers.
Mandatory Monthly Filers – Businesses with an annual sales and use tax liability of $50,000 or more must file and pay monthly. Returns and payments are due by the last day of the month following the reporting period. Those who file and pay on time may qualify for the 1.31% seller discount on certain sales and use taxes.
Voluntary Monthly Filers – Businesses with lower tax liability may choose to file monthly by contacting the Utah State Tax Commission. Once enrolled, they must meet the same deadlines and requirements as mandatory filers. This voluntary monthly status remains in effect until canceled in writing. These filers are also eligible for the 1.31% timely filing discount on qualifying taxes.
Filing Amended Returns
If you need to correct a previously filed Utah sales and use tax return, you can easily file an amended return through the Taxpayer Access Point (TAP) or by paper if necessary. To amend a return:
Log in to TAP and open the return for the period you need to correct.
Mark “Amended Return” and enter the period being amended in the Period field.
File the amended return with corrected amounts, not net adjustments.
Subtract your original payment from the corrected tax due to determine the remaining balance or refund amount.
Submit payment for any balance due or attach a written request for a refund of overpaid taxes.
Make sure all additional taxes and interest are paid when filing the amended return to avoid a late-payment penalty.
Refunds
If you overpaid Utah sales or use tax, you can request a refund using Form TC-62PR. Attach proof of payment, invoices, and documentation showing the items qualify for exemption or exclusion under Utah law. Mail your completed form and supporting documents to: Auditing Division, Utah State Tax Commission 210 N 1950 W, Salt Lake City, UT 84134Approved refunds are generally processed within 6–8 weeks. You’ll receive written notice if your claim is approved, denied, or adjusted.
Filing Zero Returns in Utah
Even if your business had no sales or tax due, you must still file a return. File through TAP as usual and enter “0” in the applicable fields. Failure to file may result in penalties or account suspension.
Other Filing Methods in Utah
If you’re unable to file online, the Utah State Tax Commission provides limited alternatives:
File Online (Recommended): File and pay securely through TAP. You can manage all returns, payments, and amendments in one account.
File by Mail (Special Cases): Paper filings are only accepted with prior approval or if online filing is not possible. Contact the USTC at 801-297-2200 for mailing instructions.
Pay Electronically: Utah accepts ACH Debit and ACH Credit payments. Credit cards are not currently supported for sales tax payments.
File with TaxHero – Let TaxHero’s team of experts handle your Utah sales tax filings for you. We’ll prepare, file, and manage your returns accurately and on time so you can focus on running your business. [br_spacer]
Let TaxHero Manage Your Utah Sales Tax Returns
TaxHero doesn’t just handle your Utah sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself.Don’t wait until the next deadline, schedule your demo today!
Filing your Tennessee sales tax return is simple with the state’s online filing system. You can file and pay directly through the Tennessee Taxpayer Access Point (TNTAP) as long as your business is registered to collect and remit sales tax.
This guide walks you through the process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Tennessee’s sales tax requirements.
What You Need Before Filing
Before filing your Tennessee sales tax return, make sure you have the required details and documents prepared to ensure your filing is accurate.
Tennessee Sales and Use Tax Account Number – You’ll need your account number issued by the Tennessee Department of Revenue (DOR). This number is provided after your business registration is approved.
TNTAP Account Log-in Details – Tennessee requires all sales tax returns to be filed online through TNTAP. Make sure you have your username and password ready. If you’re a new user, select “Create a Logon” and follow the registration instructions.
Total and Taxable Sales – Prepare your gross sales data for the filing period, including all taxable and exempt sales.
Local Jurisdiction Breakdown – Tennessee requires you to report local option sales tax by county or city. You can enter this under Schedule B when filing online.
Bank Account and Routing Number – You’ll need these to make your electronic ACH payment during submission.
Filing Frequency Schedule – Filing frequency depends on your average monthly tax liability. Most businesses file monthly, but smaller businesses may be assigned quarterly or annual filing schedules.
Step-by-Step: How to File Tennessee Sales Tax Online
The online filing process is straightforward through the Tennessee Taxpayer Access Point (TNTAP). While the layout may change slightly, the steps remain the same. Step 1. Prepare your sales tax data or ecommerce report (for example, your Shopify sales tax report). Step 2. Go to theTennessee Taxpayer Access Point (TNTAP)website.Step 3. Log in with your username and password. If prompted, verify your email or phone number and enter the OTP. Step 4. From your dashboard, click “File Now.” Step 5. When asked “Are you submitting a file provided by your software vendor?” select “No.”Step 6. Click your Sales and Use Tax account number (for example: 1001371559) to open the filing screen.Step 7. Input your Gross Sales for the filing period. Step 8. Under Schedule B, click “Click Here” to enter your sales data for each jurisdiction (city and county). Once entered, click “OK.” Step 9. Review your totals and click Next to continue. Step 10. If needed, attach any supporting files or documentation, then click Next again. Step 11. When prompted to make payment, select “Yes.”Step 12. Enter your bank account information (account number, routing number) and choose a payment date no later than the filing due date. Click “Submit.” Step 13. Enter your password to finalize the transaction, then click “OK.” Step 14. Once you receive a confirmation number, save or print a copy for your records. Step 15. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option. Helpful Tip: If your internet connection is lost or the TNTAP website times out, click “Save and Submit Later” to avoid losing progress.
Due Dates
Tennessee assigns filing frequencies based on your business’s average monthly tax liability. Most retailers file monthly, but small businesses may be approved for quarterly or annual filing schedules at the Department’s discretion.
If the due date falls on a weekend or state holiday, the return and payment are due on the next business day. Even if you had no sales, you must still file a zero return to remain compliant.
Here is the full schedule of Tennessee sales tax due dates:
FREQUENCY
REQUIREMENT
DUE DATE
Monthly
Standard for most businesses
20th day of the following month
Quarterly
Must be approved by the Department of Revenue (liability under $200/month)
20th day after the quarter ends (April, July, October, January)
Annual
For very small taxpayers (with approval)
January 20 of the following year
Timely Filing Discount
Some states provide a discount for on-time filings. Tennessee currently does not offer a timely filing discount. Returns must be filed and paid by the due date to avoid late penalties and interest.
Filing Amended Returns
If you need to correct a previously filed return, you can easily file an amended returnthrough the Tennessee Taxpayer Access Point (TNTAP). Both paper and electronic returns can be amended directly through the system. Follow these steps to amend your Tennessee sales tax return:
Click “View/File Returns” next to your Sales and Use Tax account.
Click the “View or Amend Return” link for the period you want to correct.
Select “Amend” to open the return for editing.
Enter the corrected information and recalculate your totals.
Filing Zero Returns in Tennessee
If you didn’t make any sales during the filing period, you’re still required to file a zero return through TNTAP. Enter “0” for both gross and taxable sales, review the form, and submit as usual.
Failure to file can result in penalties or account suspension.
Other Filing Methods in Tennessee
If you’re unable to file your Tennessee sales tax return online, the Department of Revenue allows limited alternatives:
File Online (Recommended): File and pay securely throughTNTAP. You can manage all returns, payments, and amended filings in one account.
File by Mail (Special Circumstances): Paper filings are only accepted with prior approval or when online filing isn’t possible. Contact the Department of Revenue for mailing instructions.
Pay electronically: Tennessee supports ACH Debit and ACH Credit for payments. Credit cards are not accepted for sales tax remittance.
File with TaxHero – Let TaxHero’s team of experts handle your Tennessee sales tax filings for you. We’ll prepare, file, and manage your returns accurately and on time so you can focus on running your business.
Let TaxHero Manage Your Tennessee Sales Tax Returns
TaxHero doesn’t just handle your Tennessee sales tax return, we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself.Don’t wait until the next deadline, schedule your demo today!
Filing your Pennsylvania sales tax return is simple with the state’s online system. You can file and pay directly through the myPATH portal, as long as your business is registered to collect and remit sales tax.
This guide walks you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Pennsylvania’s sales tax rules.
What You Need Before Filing
Before filing your sales tax return, you must prepare specific records to ensure your report is accurate. Here are the standard documents required to file a sales tax return in Pennsylvania.
Pennsylvania Taxpayer Account Number (Sales Tax Permit) – You’re required to provide your Pennsylvania sales and use tax (SUT) account number to file your sales tax return. Once your registration with the Commonwealth of Pennsylvania Department of Revenue (DOR) is approved, you should receive this documentation via mail. This number can be found on yourPennsylvania Sales Tax Permit document.
myPATH Account Log-in Details – The primary way to file your Pennsylvania sales tax return online is by logging onto your myPATH account. To access the site, ensure you have your log-in credentials ready (e.g., your username and password).
Total Sales – Gather your total revenue during the filing period. This includes all sales, whether they’re taxable or not. Even if you currently have no sales records, you’re still required to file a return.
Taxable Sales – Compile the total taxable sales your business made within the filing period.
Taxable Purchases – Verify the total amount of taxable purchases your business spent within the filing period. This applies to both in-state and out-of-state transactions.
Local Sales Tax Report – Pennsylvania has local sales tax in only two jurisdictions (Allegheny County and Philadelphia). If you make taxable sales in these areas, you must keep track of those sales, as the local tax collected is reported and remitted as part of your main Pennsylvania Sales and Use Tax return via myPATH.
Bank Account and Routing Number – Select which bank account you want to use for paying the due taxes in your report. Prepare your bank details and routing number ahead of time.
Step-by-Step: How to File Pennsylvania Sales Tax Online
The Pennsylvania Sales and Use Tax Return (PA-3) is submitted exclusively through the official myPATH platform.Step 1. Go to the Pennsylvania Department of Revenue – myPATH website.Step 2.Enter your Account Credentials: Log in using your username and password. Check your shared email/phone number and enter the OTP when applicable.Step 3. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify).Step 4. Select the applicable options for your filing, then click Next to continue.Step 5. Enter the Gross Sales and Net Taxable Sales amounts. The other fields will automatically calculate or populate based on your entries. Once done, click Next.Step 6. Review all balances carefully to ensure accuracy, then click Next.Step 7. Choose the bank account you want to use for payment and schedule the payment date.Step 8. Finally, click Submit to complete the process.Step 9. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful tip: If the filing process is interrupted by internet issues, website downtime, or other disruptions. You can always click on “Save and Submit Later” to avoid losing your progress.
Due Dates
The fixed deadline for filing the Pennsylvania Sales and Use Tax Return (PA-3) is the 20th day of the month following the close of the reporting period. The filing frequency depends on the tax liability determined by the Department of Revenue, typically based on the tax liability from the previous year’s third quarter.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly
tax liability is $600 or more
Monthly
20th day of the month following the reporting period
Quarterly
tax liability is greater than $75 but less than $600 per quarter, for new businesses
1st Quarter (January – March)
2nd Quarter (April – June)
3rd Quarter (July – September)
4th Quarter (October – December)
April 20
July 20
October 20
January 20
Semiannually
Tax liability is $75 or less annually
January – June
July – December
July 20
January 20
Note: If the due date falls on a weekend or legal holiday, the return is due the next business day.
Due Date Filing Extension
Pennsylvania allows taxpayers to request an extension to file the return documentation by contacting the Department of Revenue or following guidance on the myPATH portal. Such an extension is generally not a standard, automatic process for the periodic sales tax return. Crucially, this extension applies only to the filing of the return, not to the payment of the tax liability. The tax due must be accurately estimated and remitted by the original 20th-day deadline to avoid immediate failure-to-pay penalties and interest charges.
Timely Filing Discount
Some states offer businesses a discount for the timely collection, filing, and remittance of sales tax. In Pennsylvania, the discount vendors receive for on-time filings and payments has been capped.Monthly filers can get the lower of $25 or 1% of the tax they collect. Quarterly filers can get up to $75 or 1% of their collected tax. And for those filing every six months, the limit is $150 or 1% of the tax collected. This caps the annual discount at $300 for on-time submissions.
Filing Amended Returns
Pennsylvania allows taxpayers to correct an inaccurate return (Type “O – Original return”) using the myPATH system. To file an amended return:
Log in to myPATH.
Select the relevant tax period.
Specify the Return Type as “A – Amended return”.
Note on Appeals: An amended return filed through myPATH cannot be used to challenge an official DOR tax assessment. If an assessment is received, the proper way to challenge it is by filing a formal Petition for Reassessment with the Board of Appeals.
Refunds
Claims for a refund or recovery of overpaid Sales and Use Tax (SUT), especially those resulting from disputed DOR determinations, are typically initiated by filing a petition with the Board of Appeals (BOA). If the BOA denies the claim, the decision can then be appealed to the Board of Finance & Revenue (BF&R).This formal administrative appeal process begins with the BOA and requires significant supporting documentation, including the necessary Petition Form (REV-65) and the REV-39 Appeal Schedule.
Filing Zero Returns in Pennsylvania
Pennsylvania enforces a strict mandatory filing rule for all registered holders of a Sales, Use, and Hotel Occupancy Tax Retail Tax License.This means that every business must file a return for every designated reporting period, even if the business recorded zero taxable transactions or zero gross sales.
Other Filing Methods in Pennsylvania
If you’re having difficulties filing your Pennsylvania sales tax return online, you can try other options.
File with TaxHero – Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
File by Phone using TeleFile – This is a phone-based service offering a fast and secure way to file tax returns and remit payments by calling the service. To use TeleFile, taxpayers must first submit a TeleFile Request Form to the Department of Revenue for approval, typically citing an inability to use online filing options. Filers must have their 8-digit Sales Tax Account ID, gross sales, net taxable sales, and segregated local tax amounts ready to input via phone.
Let TaxHero Manage your Pennsylvania Sales Tax Returns
TaxHero doesn’t just handle your Pennsylvania sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself. Don’t wait until the next deadline, schedule your demo today!Filing your South Carolina sales tax return is simple with the state’s online system. You can file and pay directly through the MyDORWAY website, as long as your business is registered to collect and remit sales tax.
This guide will walk you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with South Carolina’s sales tax rules.
What You Need Before Filing
Before filing your sales tax return, you must prepare specific records to ensure your report is accurate. Here are the standard documents required to file a sales tax return in South Carolina:
South Carolina Retail License (Sales Tax Permit) – You’re required to have a South CarolinaRetail License to file your sales tax return. Once your registration with the South Carolina Department of Revenue(SCDOR) is approved, you should receive your temporary login details at the email address you provided.From there, you may set up your new password and wait for the paper copy of your Retail License. You should receive the copy at the mailing address you provided upon registration.
MyDORWay Account Log-in Details – The primary way to file your South Carolina sales tax return online is by logging into your MyDORWay account. However, to access the site, ensure you have your log-in credentials ready (e.g., your username and password).
Total Sales – Gather your total revenue during the filing period. This includes all sales, whether they’re taxable or not. Even if you currently have no sales records, the state still requires you to file a return.
Taxable Sales – Compile the total taxable sales your business made within the filing period. You’ll need this data to determine how much sales tax you owe and must pay for the filing period.
Taxable Purchases – Verify the total amount of taxable purchases your business spent within the filing period. This applies to both in-state and out-of-state transactions.
Local Sales Tax Report – South Carolina requires businesses to file a local sales tax report as well. This means you must list all your sales in each city, county, or other local jurisdiction in South Carolina.
Bank Account and Routing Number – Select which bank account you want to use for paying the due taxes in your report. Prepare your bank details and routing number ahead of time.
Filing Frequency Schedule – The state assigns a specific due date for every registered business based on sales tax liability. To find out your designated schedule, you can check your South Carolina Retail License. You can also log into your MyDORWay account to check your schedule.
Step-by-Step: How to File South Carolina Sales Tax Online
The online filing process is a logical progression of data entry and verification. While the exact screen layouts may eventually evolve with new e-filing platforms, the core workflow remains constant.Step 1. Go to the state sales tax portal website – MyDORWayStep 2.Enter your Account Credentials: Log in using your username and password. Check your shared email/phone number and then enter the OTP, when applicable.Step 3. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify).Step 4. On the dashboard, scroll down to the “Sales and Use Tax” section and click “File Return”
Step 5. On the actual tax return form, enter the Gross Sales based on your Ecommerce Sales Tax Report. After that, the other necessary fields will automatically compute. Click Next on the bottom right.Step 6. Choose or add the location(s) where sales are made from the given location list based on your sales tax report.Step 7. After that, review the summary. The entered data should match the collected tax on your Ecommerce Sales Tax report. Finally, click “Next” after confirming all information is correct.Step 8. Enter your password again to confirm submission.
Step 9. Keep a copy of the return and/or payment confirmation for your records. This serves as proof of successful submission.
Step 10. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful Tip: You can always click on “Save and Submit Later” to avoid losing your progress. This is useful in case the filing process is interrupted by internet issues, website downtime, or other disruptions. NOTE: If you’re stuck or need more assistance, you can watch the state’s official video instructions.
Due Dates
Generally, in South Carolina, your sales tax return due dates vary depending on your sales tax liability. Here are the filing due dates that the SCDOR may assign your business to follow.
FREQUENCY
REQUIREMENTS
REPORTING PERIOD
DUE DATE
Monthly
Taxpayers generally must file sales tax returns monthly
Every month
20th day of the month following the reporting period
Quarterly
$100 collected sales tax or less per month
Taxpayer must request permission from the SCDOR to file quarterly
January – March
April – June
July – September
October – December
April 20
July 20
October 20
January 20
28-Day Returns
Taxpayer must request permission from the SCDOR to file 28-Day Returns
Every 28 days
Due by the 20th day following the 28-day period
Annually
Taxpayer must request permission from the SCDOR to file annually
Due on or before January 20 each calendar year
Seasonal Filers: As instructed by the SCDOR, you may refer to the monthly filing schedule to determine when to file returns for the months during which you have sales.Filers who wish to file annually or quarterly must send a request for approval to the SCDOR. Generally, the request can be done in 2 ways:
NOTE: If the last day of the month falls on a weekend or a legal holiday, the due date is moved to the following business day.
Timely Filing Discount
Some states offer businesses a discount for the timely collection, filing, and remittance of sales tax. In South Carolina, the state allows a discount on timely reported sales tax if the following conditions are met:
Total tax due is less than $100: The discount is 3% of the tax due.
Total tax due is $100 or more: The discount is 2% of the tax due.
Timely filed paper returns: Discount is capped at $3,000 per fiscal year.
Timely filed electronic returns: Discount is capped at $3,100 per fiscal year.
NOTE: South Carolina allows out-of-state sellers without a South Carolina nexus but voluntarily registered for a retail license to have a maximum discount of $10,000 per fiscal year.
Filing Amended Returns
In case you need to correct a previously submitted return, you can use the MyDORWay website’s “Amend” feature. To do this, follow these instructions:
Step 1: Log in to your MyDORway account.
Step 2: Find the correct tax account under the Accounts tab
Step 3: After that, click on “View Returns and Periods.”
Step 4: Next, click the “Returns” tab and then scroll to find the return you wish to amend.
Step 5: Click “View or Amend Return” and then select “Amend” to proceed.
NOTE: If you are allowed to file paper returns, you may amend your return by completing another Form ST-3. Mark the “Amended Return” checkbox at the top of the form.
Refunds
If you overpaid your sales tax return, the SCDOR allows you to request a refund. However, you must make the claim no later than 3 years from the time you filed the return or 2 years from the date you paid the tax, whichever is later. Here are 2 methods to request a sales tax refund from the SCDOR.
Method 1 – Request a Refund Online:
Log in to your MyDORWay account and then select the “Accounts” tab.
Scroll to the “Sales Tax” account section and then click “More Account Options”
Click “File a Claim for Refund”
After that, you must indicate the filing period, the amount of refund, and your contact information.
If applicable, add any relevant documentation to support your claim.
Choose how you would like to receive your refund. In general, the SCDOR recommends using the direct deposit method to receive your refund faster.
Review the claim summary and click “Submit.”
Method 2 – Request a Refund by Mail:
First, download and then fill up the Form ST-14 – Sales & Use Tax Refund Claim.
If applicable, prepare any additional supporting documents to support your claim.
If you previously amended a return and overpaid your taxes, then you must attach a copy of your amended return.
Review the amended return. Once done, mail all the documents to the address provided on the form.
NOTE: Taxpayers requesting a refund must know that the SCDOR may deny their claims. The claimant may appeal by writing a written protest. If there are also other outstanding balances, the state may apply the refund amount to those due taxes instead.These rules are declared in S.C. Code § 12-60-470. You can also learn more about Refund Procedures at the SCDOR website.
Filing Zero Returns in South Carolina
Even if you have no sales tax to report and pay, you must file a sales tax return. To file a zero return in South Carolina, you must write “0” (zero) on the appropriate fields of your return.
Other Filing Methods in South Carolina
If you’re having difficulties filing your South Carolina sales tax return online, you can try other options.
File with TaxHero – Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
File by Mail – Filing by paper is only available to taxpayers with less than $15,000 sales tax liability. To file by mail, you must download and fill out the Form ST-3. Once completed, mail the document to the address provided on the form.
Let TaxHero Manage Your South Carolina Sales Tax Returns
TaxHero doesn’t just handle your South Carolina sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself.Don’t wait until the next deadline, schedule your demo today!
Filing your New Mexico sales tax return is simple with the state’s online system. You can file and pay directly through the Taxpayer Access Point (TAP) portal, provided your business is registered to collect and remit Gross Receipts Tax (GRT).
This guide walks you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with New Mexico’s GRT rules.
What You Need Before Filing
Before filing your sales tax return, you must prepare specific records to ensure your report is accurate. Here are the standard documents required to file a sales tax return in New Mexico:
New Mexico Taxpayer Account Number (Sales Tax Permit) – A valid New Mexico Business Tax Identification Number (NMBTIN) is mandatory for all filing and correspondence with the New Mexico Taxation and Revenue Department (TRD). This unique number is assigned to a business upon successful registration with the TRD. Returns cannot be accepted or processed without a valid identification number. This number can be found on yourNew Mexico Sales Tax Permit document.
Taxpayer Access Point (TAP) Log-in Details – The primary way to file your New Mexico sales tax return online is by logging onto your New Mexico Taxation and Revenue Department account. To access the site, ensure you have your log-in credentials ready (e.g., your username and password).
Total Sales – Gather your total revenue during the filing period. This includes all sales, whether they’re taxable or not. Even if you currently have no sales records, you’re still required to file a return.
Taxable Sales – Compile the total taxable sales your business made within the filing period.
Taxable Purchases – Verify the total amount of taxable purchases your business spent within the filing period. This applies to both in-state and out-of-state transactions.
Local Sales Tax Report – New Mexico requires businesses to file a local sales tax report as well. This means you must list all your sales in each city, county, or other local jurisdiction in New Mexico.
Bank Account and Routing Number – Select which bank account you want to use for paying the due taxes in your report. Prepare your bank details and routing number in advance.
Filing Frequency Schedule – The state assigns a specific due date for every registered business. To find your designated schedule, check your New Mexico Sales Tax Permit document.
Step-by-Step: How to File New Mexico Sales Tax Online
The online filing process is a logical progression of data entry and verification. While the exact screen layouts may evolve with the new eServices platform, the core workflow remains constant.Step 1. Go to the New Mexico Taxation & Revenue Department – TaxPayer Access Point (TAP) website.Step 2.Enter your Account Credentials: Log in using your username and password. Check your shared email/phone number and enter the OTP when applicable.Step 3. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify).Step 4. Click File Now to begin the filing process.Step 5. In the next window, review the information and click Next to proceed.Step 6. On the following screen, click Next again to continue.Step 7. When asked if you have sales to report, select Yes.Step 8. Enter the sales amounts for each jurisdiction as required.Step 9. Review all entered information carefully, then click Submit to file your return.Step 10. After submitting, click Make an e-Payment to proceed with payment.Step 11. Choose or schedule your payment date, then click Submit to complete the process.Step 12. Keep a copy of the return and/or payment confirmation for your records. This serves as proof of successful submission.Step 13. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful tip: If the filing process is interrupted by internet issues, website downtime, or other disruptions. You can always click on “Save and Submit Later” to avoid losing your progress.
Due Dates
New Mexico Gross Receipts Tax returns and payments are consistently due on the 25th day of the month following the close of the reporting period. The state determines filing frequency based on the business’s average monthly GRT liability.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly
$200 or more in GRT liability per month
Monthly
25th day of the following month
Quarterly
$50 to $199 in GRT liability per month.
1st Quarter (January – March)
2nd Quarter (April – June)
3rd Quarter (July – September)
4th Quarter (October – December)
April 25
July 25
October 25
January 25
Semiannually
Less than $50 in GRT liability per month.
January 1 – June 30
July 1 – December 31
July 25
January 25
Timely Filing Discount
Some jurisdictions offer a timely filing discount, often called a vendor’s allowance or vendor’s compensation, to offset the administrative costs incurred by businesses acting as collection agents for the state.Currently, New Mexico does not offer a timely-filing discount for the Gross Receipts Tax. The state’s fiscal policy focuses on maximizing the gross amount distributed among local jurisdictions, relying instead on strict penalty enforcement to secure timely compliance.
Filing Amended Returns
New Mexico permits taxpayers to correct inaccuracies discovered in previously filed returns. Taxpayers can file anamended GRT returnelectronically through the TAP system.How to File an Amended Return Online via TAP
Access TAP: Log into the Taxpayer Access Point (TAP) system.
Select Period: Select the specific filing period that requires correction.
Initiate Amendment: Use the TAP system feature to file an amended return.
File Complete Totals: The amended return (Form TRD-41413) must be filed as if it were the original submission. The filer is required to enter the complete, correct totals for all gross receipts, deductions, exemptions, and resultant tax liability. Supplemental (difference) amounts should not be entered on the amended return form itself.
Mark as Amended: Ensure that the “amended” indicator or checkbox on the return is clearly marked.
Submit Documentation: Any change to gross receipts, deductions, or credits necessitates the submission of all required supporting schedules and documentation.
Request Refund (If Applicable): If the amended return results in a credit or overpayment, the taxpayer must separately file Form RPD-41071, Application For Refund, and all supporting documentation to claim the refund officially.
Refunds
If the filing of an amended return results in an overpayment and you are requesting a refund of tax previously paid, a mandatory hybrid filing requirement applies.
The corrected GRT return must be submitted electronically via TAP.
Concurrently, you must submit a separate paper Form RPD-41071, Application for Refund, along with all required supporting attachments, via mail.
The Department will not process the electronically filed amended return or initiate the refund until the paper Form RPD-41071 is received.
Mailing Address for Refund Applications (Form RPD-41071): New Mexico Taxation and Revenue Department Gross Receipts Tax Correspondence P.O. Box 25128 Santa Fe, New Mexico 87504-0630
Filing Zero Returns in New Mexico
Once a business is registered and assigned a BTIN (Business Tax Identification Number), it must file a return after each assigned collection period, regardless of whether any gross receipts were collected.When no gross receipts are collected or owed, the business must file a “zero return.” Failure to submit a zero return is deemed non-compliance and can result in the assessment of penalties and interest charges.
Other Filing Methods in New Mexico
If you’re having difficulties filing your New Mexico sales tax return online, you can try other options.Note: Taxpayers with an average monthly GRT liability of $1,000 or more during the preceding calendar year are REQUIRED to file and pay electronically.
File with TaxHero – Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
File by Paper – Taxpayers may file the paper Gross Receipts Tax Return (Form TRD-41413). For paper submissions, the postmark determines the timeliness. The U.S. Postal Service postmark on the envelope must bear a date on or before the due date (the 25th) to establish timely compliance.Mailing Address for Paper Returns and General Payments (excluding refund requests):Gross Receipts Tax Correspondence
Taxation and Revenue Department
P.O. BOX 25128
Santa Fe, NM 87504-5128.
Let TaxHero Manage your New Mexico Sales Tax Returns
TaxHero doesn’t just handle your New Mexico sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself. Don’t wait until the next deadline, schedule your demo today!
Filing your North Carolina sales tax return is simple with the state’s online system. You can file and pay directly through the North Carolina Department of Revenue (NCDOR) Online Filing and Payment System, as long as your business is registered to collect and remit sales tax.
This guide walks you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with North Carolina’s sales tax rules.
What You Need Before Filing
Before filing your North Carolina sales tax return, make sure you have all the required information and documents prepared. Doing so will help prevent delays or inaccuracies in your filing.
North Carolina Sales and Use Tax Account ID (Sales Tax Permit) – You must have an active sales tax account before filing. This ID number is issued once your registration with the North Carolina Department of Revenue is approved.
NCDOR Account Log-in Details – Access to your Online Filing and Payment System is required. Have your username, password, and authentication details ready.
Total Sales – Gather your total sales for the reporting period, including taxable and non-taxable sales.
Taxable Sales and Purchases – Collect detailed records of taxable transactions and any purchases subject to use tax.
County and Local Sales Tax Data – North Carolina requires businesses to report taxes for each county where sales occurred. Ensure your Shopify or ecommerce reports clearly separate these amounts.
Federal Employer Identification Number (FEIN) – This is needed when completing your return online.
Bank Account and Routing Number – Prepare payment details for remitting your tax due through ACH debit or credit.
Filing Frequency Schedule – North Carolina assigns filing frequencies (monthly, quarterly, or monthly with prepayment) based on your average tax liability. You can find your assigned frequency on your NCDOR correspondence or sales tax permit.
Step-by-Step: How to File North Carolina Sales Tax Online
The North Carolina Department of Revenue allows you to electronically file and pay your sales and use tax return (Form E-500) through its Online Filing and Payment System. The process is simple and follows a logical order of data entry, verification, and submission. Step 1. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify). Step 2. Go to the North Carolina Sales and Use Tax Online Filing and Payment System. Step 3. Log in using your sales tax license registration information. Click Next. Step 4. Enter your Account ID, then click Submit.Step 5. Verify your account information. If correct, click Next.Step 6. Choose the first option on the page, then click Next.Step 7. Fill in your sales tax period and FEIN, then click Next.Step 8. On the return form, fill in all required fields based on your Ecommerce Sales Tax Data. Click Next at the bottom of the page.Step 9. Enter your county-level taxes on the next page (Form E-536). Review totals carefully, then click Next.Step 10. Select your mode of payment.Step 11. Enter payment account information and other details as prompted.Step 12. Authorize payment by re-entering your account number, then click Next. Step 13. Review all return and payment information carefully, then click Submit.Step 14. Confirm your submission by clicking Yes.Step 15. Save the returns and/or payment confirmation as proof of successful submission. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful tip: If your filing is interrupted by internet issues or website downtime, click “Save and Exit” to avoid losing progress.
Due Dates
Filing frequency in North Carolina depends on your total tax liability. The Secretary of Revenue assigns filing schedules as follows:
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly with prepayment
Total tax liability is consistently $20,000 or more per month
Each calendar month (with 65% prepayment for next month)
20th of the following month
Monthly
Total tax liability is between $100 and $20,000 per month
Each calendar month
20th day of the following month
Quarterly
Total tax liability is consistently less than $100 per month
Jan–Mar, Apr–Jun, Jul–Sep, Oct–Dec
Last day of April, July, October, and January
Timely Filing Discount
Some states provide discounts for filing and paying on time. North Carolina does not currently offer a timely filing or vendor discount for sales and use tax filers.
The discount is 1.2% of the first $6,000 of sales tax collected.
For amounts over $6,000, the discount is 0.9%, plus an additional $18 from the first $6,000 calculation.
The maximum discount you can claim is $500 per return.
For vendors filing consolidated returns, the $500 maximum applies across all combined filings.
To claim the discount, calculate it directly on your sales and use tax return (Form 202). Enter the discount amount on Line 8.
Filing Amended Returns
If you discover an error on a previously filed North Carolina sales tax return, you must submit an amended return to correct it. You can use a copy of your original Form E-500 or one of the extra blank returns from your tax booklet to make the corrections.
Clearly mark the form “AMENDED RETURN” and mail it to the North Carolina Department of Revenue along with any additional tax, penalty, or interest due.
Refunds
If you overpaid North Carolina sales or use tax, you may be eligible for a refund. A taxpayer can request a refund of an overpayment by taking one of the following actions within the state’s refund statute of limitations. Refunds are allowed if the claim is made within three years after the return’s due date or within two years after payment of the tax, whichever is later. You can request a refund by:
Filing an amended return that reflects the overpayment due.
Submitting Form E-588 (Business Claim for Refund – State, County, and Transit Sales and Use Taxes). The claim must include your business information, the tax type and amount overpaid, the filing period, and the basis for the claim.
Filing Zero Returns in North Carolina
If your business had no taxable sales during a filing period, you must still submit a zero return to remain compliant. When filing online, select the option “File zero tax due E-500” in the NCDOR portal. This allows you to report zero tax due for the period while keeping your account active and in good standing. Failing to file a zero return can result in a minimum penalty equal to five percent (5%) of the amount of the tax (which is $0 for a zero return) or a penalty of $5, whichever is greater, even when no tax is owed. While the penalty may be low for a zero-dollar return, repeated failure to file can lead to the cancellation of your registration.
Other Filing Methods in North Carolina
If you’re unable to file online, limited alternativesare available through the Department of Revenue:
By Mail: Mail payments to: North Carolina Department of Revenue P.O. Box 25000 Raleigh, NC 27640-0640
By Telephone: Call 1-877-252-3052 for select filing and payment options.
By Electronic Funds Transfer (EFT): Payments can also be made via ACH Debit or ACH Credit.
File with TaxHero: Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
Let TaxHero Manage Your North Carolina Sales Tax Returns
TaxHero doesn’t just handle your North Carolina sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself.Don’t wait until the next deadline, schedule your demo today!
Filing your Nevada sales tax return is simple with the state’s online system. You can file and pay directly through the My Nevada Tax portal, provided your business is registered to collect and remit sales tax.
This guide walks you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Nevada’s sales tax rules.
What You Need Before Filing
Before filing your sales tax return, you must prepare specific records to ensure your report is accurate. Here are the standard documents required to file a sales tax return in Nevada:
Nevada Taxpayer Account Number (Sales Tax Permit) – You’re required to provide your Nevada Account ID to file your sales tax return. Once the Nevada Department of Taxation approves your registration, it will send your documentation via mail. You can find this number on yourNevada Sales Tax Permit document.
My Nevada Tax Log-in Details – The primary way to file your Nevada sales tax return online is by logging onto your My Nevada Tax account. To access the site, ensure you have your log-in credentials ready (e.g., your username and password).
Total Sales – Gather your total revenue during the filing period. This includes all sales, whether they’re taxable or not. Even if you currently have no sales records, you’re still required to file a return.
Taxable Sales – Compile the total taxable sales your business made within the filing period.
Taxable Purchases – Verify the total amount of taxable purchases your business spent within the filing period. This applies to both in-state and out-of-state transactions. This rule also applies to items you purchase for use or consumption in Nevada when you did not pay sales tax at the time of purchase (creating a Use Tax liability).
Local Sales Tax Report – Nevada requires businesses to file a local sales tax report as well. This means you must list all your sales in each city, county, or other local jurisdiction in Nevada..
Bank Account and Routing Number – Select which bank account you want to use for paying the due taxes in your report. Prepare your bank details and routing number in advance.If paying via ACH debit through My Nevada Tax, you must provide your bank with NDOT’s specific ACH Company ID, P886000022, to ensure your bank successfully processes the payment and to avoid penalty charges.
Filing Frequency Schedule – The state assigns a specific due date for every registered business. To find your designated schedule, check your Nevada Sales Tax Permit document.To find your designated schedule, check your Nevada Sales Tax Permit document or your account summary in the My Nevada Tax portal.
Step-by-Step: How to File Nevada Sales Tax Online
Step 1. Go to the My Nevada Tax website.Step 2.Enter your Account Credentials: Log in using your username and password. Check your shared email/phone number and enter the OTP when applicable.Step 3. Prepare your Ecommerce Sales Tax Data (e.g., Taxes Report from Shopify).Step 4. On the dashboard, click File Return to begin the filing process.Step 5. Select the appropriate options, then click Next to proceed.Step 6. Enter the sales amount by selecting the county name, clicking the pencil icon, or using the + Add County Details link. Once all entries are updated, click Next.Step 7. Review the balances displayed on the page, then click Next to continue.Step 8. Review the balances displayed on the page, then click Next to continue.Step 9. Choose your preferred payment option from the available methods.Step 10. Enter your bank information, schedule the payment date, and click Submit once all details are complete.Step 11. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.Helpful tip: If the filing process is interrupted by internet issues, website downtime, or other disruptions. You can always click on “Save and Submit Later” to avoid losing your progress.
Due Dates
Nevada sales and use taxes are due and payable on the last day of the month following the report period. If the due date falls on a weekend or state holiday, the deadline is moved to the next business day.
FREQUENCY
REQUIREMENT
REPORTING PERIOD
DUE DATE
Monthly
Mandatory if taxable sales are more than $10,000 per month.
Monthly
Last day of the following month
Quarterly
If taxable sales are less than $10,000 per month.
January – March
April – June
July – September
October – December
April 30
July 31
October 30
January 30
Annual
If taxable sales are less than $1,500 in the previous year.
January 1 – December 31
January 31
Timely Filing Discount
Some states give businesses a discount for collecting, filing, and remitting sales tax on time. In Nevada, a discount, known as the Collection Allowance, is available on timely reported sales tax at a fixed rate of 0.25% (0.0025) of the tax due. The My Nevada Tax system automatically calculates this when you file and pay by the due date. There is no Collection Allowance available for Use Tax.
Filing Amended Returns
While NDOT utilizes the My Nevada Tax platform for efficient original submissions, the online portal now streamlines the process for correcting previously filed returns. Nevada currently offers a dedicated online function to amend a Sales/Use Tax return.Taxpayers must amend a return using one of two precise manual methods:Method A: Amend Electronically via My Nevada Tax
The filer must log into their My Nevada Tax account and access the “Filings” section.
From there, they can select the option to amend a previously filed return for the period requiring correction.
Method B: Amend Manually By Mail
The filer must obtain a copy of the original Sales/Use Tax return form (REV-F013) or a blank form for the period requiring correction.
The word “AMENDED” must be clearly indicated on the form by checking the designated box or by writing the word clearly in black ink in the upper right-hand corner of the form.
The original, incorrect figures must be line-through in black ink while ensuring the figures remain legible. The corrected figures are then entered next to or above the lined-through amounts.
The amended return must be accompanied by a written explanation and complete documentation substantiating the basis for the credit claim or correction.
The alternate Spreadsheet Submission method is generally reserved for special circumstances and should be confirmed with the NDOT.Suppose you do not file and pay online. In that case, you must mail all amended returns, along with supporting documentation and any additional payment (including applicable penalty and interest), to the Department of Taxation.
Refunds
If the amendment results in an overpayment and a credit is due, the Department of Taxation processes the request internally. The Department requires the taxpayer to wait for written notification confirming the processed credit before applying it to current or future tax liabilities.
Filing Zero Returns in Nevada
Nevada strictly requires continuous reporting. Once a business obtains a seller’s permit, it must file a return for every assigned reporting period, even if the business made no taxable sales.Suppose no taxes are due for the reporting period. In that case, a “zero return” must be submitted electronically through My Nevada Tax no later than midnight Pacific Time on the return due date. Failure to file a zero return constitutes a missed filing obligation and will result in penalties and interest charges.
Other Filing Methods in Nevada
If you’re having difficulties filing your Nevada sales tax return online, you can try other options.
File with TaxHero – Let expert accountants in TaxHero prepare your sales tax returns for you. We’ll take everything off your hands so that you can spend your time more efficiently managing your business.
File by Mail– If you choose to file a paper return, you must use the official Combined Sales and Use Tax Return (REV-C058, often referred to by its former number REV-F013), which you can download from the Department of Taxation website. The return must be accompanied by a check or money order made payable to the Nevada Department of Taxation. They do not accept cash payments. Note that the Department of Taxation strongly encourages all taxpayers to use the My Nevada Tax online portal, as paper returns may take longer to process.
Let TaxHero Manage your Nevada Sales Tax Returns
TaxHero doesn’t just handle your Nevada sales tax return; we manage filings across every state where your business has nexus, ensuring each return is filed accurately and on time at the frequency required.This means you stay compliant nationwide without having to track multiple rules and deadlines yourself. Don’t wait until the next deadline, schedule your demo today!