Filing your Rhode Island sales tax return is simple with the state’s online system. You can file and pay directly through the Rhode Island Division of Taxation’s Taxpayer Portal, as long as your business is registered to collect and remit sales tax.
This guide walks you through the step-by-step process of filing online so you can submit returns on time, avoid penalties, and stay compliant with Rhode Island’s sales tax rules.
What You Need Before Filing
Before filing your Rhode Island sales tax return, make sure you’ve gathered all the necessary information and documentation for accurate reporting.- Rhode Island Sales and Use Tax Permit Number – You’ll need your Rhode Island sales tax account number, issued by the Division of Taxation. Every retailer must have a valid permit before collecting sales tax. Note that permits expire each June 30 and must be renewed annually by February 1.
- Taxpayer Portal Account Log-in Details – Access the Rhode Island Division of Taxation’s Taxpayer Portal using your username and password. If you don’t have one yet, click “Create New User” and follow the registration steps.
- Total Sales – Prepare your total gross sales for the filing period, including taxable and exempt sales.
- Taxable Sales – Record your total taxable sales for the period. Rhode Island applies a 7% state sales tax on most tangible personal property and certain services (like telecommunications and cable TV).
- Local Meals and Beverage Tax – Restaurants and food establishments must also collect a 1% local meals and beverage tax and include it when filing.
- Bank Account and Routing Number – Rhode Island does not accept credit card payments. You’ll need your bank account and routing number to make electronic payments.
- Filing Frequency Schedule – Most businesses file monthly, but if your average tax liability is under $200 per month, you may apply for quarterly filing approval.
Step-by-Step: How to File Rhode Island Sales Tax Online
Step 1. Go to the Rhode Island Taxpayer Portal at https://taxportal.ri.gov. Type your password manually (the site does not allow copy-paste). Step 2. Enter your account credentials. If you don’t have an account yet, click “Create New User” and follow the setup instructions. Step 3. Once logged in, you’ll land on your homepage. Click on “Sales/Filing” to access your sales tax account. This is where both monthly returns and the annual reconciliation return are managed. Step 4. On the right side of the page, select “File a Form.”
Step 5. Choose your Return Type:
- Select “Original” to file a new return.
- Select “Amended” if correcting a previously submitted return. Click Next to proceed.
Step 6. Enter your Gross Sales for the filing period. The main field will show “Net Sales and Use Tax Due and Paid.” Upload any required attachments, such as supporting jurisdictional breakdowns, if applicable.
Step 7. Click “Calculate” to generate your tax due. Use the “Save” option if you need to pause and continue later. Saved returns are accessible under “Online Transactions > Saved and Submitted Items.”
Step 8. Review the entered data carefully. Once ready, click “Submit” to file your return. Note that once submitted, the return cannot be edited or deleted—you must file an amended return to make corrections.
Step 9. After filing, click “MAKE A PAYMENT NOW” or navigate to “Online Transactions > Make a Payment.”
Step 10. Enter the payment amount, select a payment method (ACH debit), and choose the bank account and withdrawal date (no later than the due date). Remember that Rhode Island does not accept credit cards for tax payments.
Step 11. Review all details, then click “Submit” and “Confirm” to finalize payment.
Step 12. Save or print your confirmation page. Keep this as proof of filing and payment for your records.
Step 13. Save the confirmation in your preferred location for recordkeeping purposes. Keeping online records using Google Drive is a common option.
Helpful Tip: If the filing process is interrupted due to internet issues or site maintenance, click “Save and Submit Later” to avoid losing progress.
Due Dates
Rhode Island assigns filing frequencies based on your business’s average sales tax liability. Most businesses file monthly, but some may qualify for quarterly filing if approved by the Division of Taxation If a due date falls on a Saturday, Sunday, or legal holiday, the return and payment are due on the next business day. Even if you had no sales, you are still required to file a zero return to remain compliant.| FREQUENCY | REQUIREMENT | REPORTING PERIOD | DUE DATE |
| Monthly | Default for most retailers | Monthly | 20th day of the following month |
| Quarterly | Businesses averaging under $200 per month in tax liability (must request approval) | Prior 3 months | Last day of July, October, January, and April |
Timely Filing Discount
Some states offer a discount for filing and paying on time. However, Rhode Island currently does not provide a timely filing discount for sales and use tax filers.Filing Zero Returns in Rhode Island
If your business made no sales during a filing period, you must still submit a zero sales tax return. Enter “0” for gross sales and tax due when completing your return in the portal. Failure to file, even with zero sales, can result in penalties or account suspension.Other Filing Methods in Rhode Island
If you’re having difficulties filing your Rhode Island sales tax return online, you can try other options.- File Online (Recommended): File and pay through the Rhode Island Taxpayer Portal. It provides confirmation receipts, automatic calculations, and payment scheduling.
- File by Mail (Special Circumstances Only): Paper filing is permitted only with prior approval or when technical issues prevent online submission. Contact the Division of Taxation for mailing instructions before sending a return.
- Pay Electronically: Rhode Island accepts only ACH debit payments. Credit card payments are not allowed for sales tax remittance.
- File with TaxHero – Let TaxHero’s team of experts handle your Rhode Island sales tax filings for you. We’ll prepare, file, and manage your returns accurately and on time so you can focus on running your business. [br_spacer]